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Event planning: How to avoid any kind of failure

By cathey.ebong on February, 28 2013

Event planning is very crucial for the success of any occasion either by an organization or an individual, the saying goes, the end always justifies the means.

Planning any kind of event requires time, focus and a lot of creativity. It must first of all start with what the event intends to achieve, the date, venue and other aspects of the event are all part of the peripheral stage of planning.

Our concentration will not be on the major aspects of planning an event but on the nitty gritty bits and pieces of the process which are most times overlooked and can lead to the failure of a very well planned event.

At Kodec Connect, we have managed various events and a few observations have been made which we feel we must to share.

First, get an event planner! Guess that first point is funny and you would think we are simply saying that because we are event managers, but no! Hiring an event manager takes a lot of “head ache” off you and provides space to concentrate on other important things as planning and putting together an event can be time consuming and energy sapping.

With that underway, the next point is going to be illustrated with an English proverb that says, “Too many cooks, spoil the broth”. In as much as we do understand that you need a lot of hands to plan and execute an event, the management team should be a close knitted team that can work on the preparatory stage and then delegate responsibilities to more people for easy execution.

Still on the above mentioned point, it’s important for you to give some level of freedom to the event planner to execute your wishes. And planners too, ensure you work closely with your employers and keep them abreast of all your activities at every stage even as you work to please them.

Some event organizers in the bid to be involved and cut cost (especially when they feel their managers are expensive), allow their involvement mare the full execution of the planners work by forcing their decisions on them despite the planners best efforts .

Be flexible and allow your planner do their work!